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FAQ - COVID-19 Vaccination / Regular Testing Requirements

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The Government announced that from 16 September 2021, people 12-17 years old only need to receive one dose of COVID-19 vaccine. Can I access campus if I am in that age group and have received one dose of vaccine?
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If you are 12-17 years old, and have received one dose of COVID-19 vaccine, you can go to the Vaccination / Testing Reporting System (VTRS) to upload your vaccination record. Once you have completed the submission through VTRS, ​you need to send a separate email to issupprt@ust.hk, with the subject “Vaccination of students under 18”, and provide your full name, student ID, and date of birth in the email content. A Campus Access Pass will be issued to you with a due date of either 31 May 2022, or 30 days after your 18th birthday, whichever earlier.

 

We have received confirmation from Department of Health that once you have reached 18 years old, you will be allowed to take a second dose of the COVID-19 vaccine. You can make appointment at any one of the Community Vaccination Centers just like you did for the first dose. Once you have received the second dose, please upload your two-dose vaccination record through the Vaccination and Testing Recording System (VTRS), so that the validity of your Campus Access Pass can be adjusted accordingly.

 

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Will I have to undergo testing if I have received one jab of the vaccination on or before September 1st and am waiting to receive the 2nd jab?
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Members who have received one dose of vaccination will be given an electronic Campus Access Pass (CAP) valid for 30 days from the date of the first dose, so they have enough time to receive the second dose and complete the full vaccination course. Members are not required to undergo testing during these 30 days.

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If I am a new member (student or staff) who will only arrive on campus after September 1st, what should I do?
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New members arriving after September 1 should have received information about the Vaccination or Regular Testing requirements in their appointment or admission documents. They should submit their vaccination or COVID-testing records through the Vaccination / Testing Reporting System (VTRS) before their arrival on campus so that they can receive a Campus Access Pass beforehand. Non-local members can upload vaccination certificates issued by their home country / region, or compulsory testing results during their quarantine and self-monitoring period in Hong Kong.   

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Does the University recognize vaccines administered outside Hong Kong? Do I still need to undergo regular testing?
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The University recognizes all official vaccination records issued by members’ home countries or regions. After submitting those records to the VTRS, members will not be required to undergo regular testing.

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Should I take vaccines in my own country/region or in Hong Kong? If I have received the first dose of vaccine before coming to Hong Kong, could I take the remaining dose in Hong Kong?
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Members currently outside Hong Kong are highly recommended to have a full course of COVID-19 vaccines officially recognized by their home countries or regions before traveling to Hong Kong.

 

Those who have already received partial vaccination, e.g. one dose out of two, at their home countries or regions are strongly advised to complete their vaccination before coming. Otherwise there may be long delays in completing their vaccination due to case-by-case assessments required by the Department of Health, which may also result in an extended period of testing until their vaccination is completed.

 

If members outside Hong Kong really cannot have a full course of vaccination in their home countries or regions, they may choose not to take any COVID-19 vaccine at home and take a full course of vaccine after arriving in Hong Kong. In that case, they will have to undergo regular testing starting from September 1, until they receive their first dose.

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What should I do if the due date of submitting regular testing record falls on a day when I do not need to return to campus?
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If the due date falls on a day when a member does not require physical access to the campus, e.g. on leave (sick, annual, special) or business trip, then he/she is responsible for inputting a new date in the VTRS with supporting proof uploaded. The due date will be postponed to the day when the member returns physically on campus. The head of department/office of the staff, or the program director of the student concerned will receive a notification email from the VTRS to confirm the postponement. 

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If I cannot take COVID-19 vaccine due to medical reasons, what support is available?
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For members who cannot take vaccine for medical reasons, they may collect rapid test kits for free at HSE Office, Rooms 2005 to 2007, Lift 4, Academic Building during office hours. Members will need to upload relevant medical certificate to VTRS at least one day before and present their University ID for test kit collection. However, NO free test kits will be provided to family members and domestic helpers.  

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The cost of regular COVID-19 testing will cause financial hardship for me. What support does the University provide?
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Students who require financial assistance may approach Scholarships and Financial Aid Office for support. Upon submission of the required documents, including income proof, bank statements of yourself and your parents, etc., a means-tested assessment would be conducted for each application. As each student’s financial difficulty is unique, Scholarships and Financial Aid Office (SFAO) will liaise with you on your application should further information is required to consider the case. Once approved, students can purchase rapid test kits from the Souvenir Shop at a discounted price, and then seek 50% reimbursement from the SFAO.  

 

Staff in Band 1 & 2 who need to do testing may purchase rapid test kits at a discounted price at the Souvenir Shop and seek 50% reimbursement from their Department / Unit. 

 

Rapid test kits will be on sale to all members of the University at the Souvenir Shop at a greatly discounted price while stock lasts. 

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Must I still wear a mask and practice physical distancing while on campus after I am fully vaccinated or my regular test results are negative?
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Mask wearing is currently required for both the vaccinated and unvaccinated. Members must continue practicing social distancing and other preventive measures on campus in accordance with Government regulations and university guidelines even after being fully vaccinated, or tested negative of COVID-19.

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How will the University ensure the submitted vaccination or testing records are protected?
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All submitted records on the system will be handled in accordance with the relevant provisions of the Personal Data (Privacy) Ordinance (PDPO) and the University’s Data Privacy Policy. The records submitted will only be accessible by designated staff at the University’s clinic or the Health, Safety and Environment Office. The data will not be kept longer than is necessary for the fulfilment of the purposes for which they are collected. 

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How will the University ensure all submitted vaccination or testing records are accurate and legitimate?
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Members are expected to submit genuine records to fulfill vaccination or testing requirements. Falsified records, if detected, may be treated in accordance with the University’s established mechanism concerning misconducts if any suspected fraud/ fraudulent behavior is found.

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If my friends or family members want to visit the campus, do they have to follow the vaccination or test requirements? And what about business visitors or short-term contractors?
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Occasional visitors who will be on campus 2 days or less are exempted from the vaccination or testing requirement. Members should register their visitors through the Visitor Registration System, and they are required to observe hygiene measures including mask wearing and social distancing. 

 

Visitors or contractors who will stay for more than two consecutive days have to follow the vaccination or regular testing requirements. The host or contract-issuing campus unit needs to ensure their visitors or contractors fulfill the requirements and submit necessary information to the VTRS to obtain Campus Access Pass for the concerned persons.  

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What would be the consequences if an unvaccinated staff/students fail to comply with the regular testing requirement?
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Members’ access to campus and campus facilities with access control, including library, sports facilities and hostels, will be immediately denied if they fail to submit vaccination proof and fail to undergo regular testing results after the due date (1st due date is Aug 31). The ban will be lifted after the relevant document is submitted.

 

Students and staff should take note of potential consequences which may result from a denial of access to campus, e.g. failure to meet course attendance requirement, inability to participate in examinations, or failing to carry out duties on campus, etc.

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