FAQ - Academic Arrangements
Class arrangements for the Spring term will be almost identical to the arrangements in the Fall term.
During the Add-Drop period of the Spring term (February 1 – 17, 2021), all classes will be held in real-time online mode, with the possible exceptions of Laboratory-based classes and TPg programs.
From March 1 onwards, some selected classes will be delivered in mixed-mode (i.e. face to face interactions serving as an auxiliary mode of delivery supplementing the online mode) while still observing the social distancing measures and other relevant guidelines. Other classes, including Language classes, those with enrolments greater than 75, and classes with specific pedagogical reasons, will be conducted purely online. Laboratory-based classes and TPg programs will make their own arrangements.
Instructors will be encouraged to video-record their classes and make the recordings available to all enrolled students. Online proctored exams/alternative assessments will be arranged for all students wherever appropriate.
These mentioned above arrangements will not disadvantage students who are physically outside Hong Kong or feel uncomfortable in coming to campus. Opportunities for face to face interactions and mixed-mode delivery in classes will depend on the pandemic situation and restrictions may need to be imposed at any time.
Based on the teaching arrangement mentioned above, you can take the courses no matter where you are with the possible exceptions of some lab courses. The University will continuously provide support to students studying remotely. All non-local students (new or existing) will not be required to be physically present in Hong Kong for the entire 2020/21 academic year to complete the coursework and examination requirements. In case, you have any questions about your graduation requirements, please contact your academic advisor.
All new students will complete their program registration process online. Students who have accepted their admission offer will receive an email from the Academic Registry with links to the appropriate platform. The registration process includes filling out the necessary forms, going through the rules and regulations of the University, uploading of identification documents (Passport or Entry Permit for non-local students), and a passport-size photo for student card.
After completion of the necessary procedure, students’ status will be activated in the Student Information System for Spring term, and be able to enroll for courses.
Collection of Student Card will be arranged nearer the start of term for students who will need the card when they are on campus. Those who are on campus will be arranged to collect the card following to the prevailing COVID-19 arrangement to avoid crowding and ensure social distancing.
There will be alternative arrangements for lab classes. Some are modified to be conducted via online mode and still achieve the same learning outcomes while some remaining classes make other arrangements. Students who are in Hong Kong may take the laboratory classes in person when situation allows us to run the lab with proper social distancing protocols.
Special arrangements are also made to cater for students who will graduate in the coming academic year. For example, for Final Year Projects (FYP) and laboratory courses that can be replaced by some literature review, or more written forms of work, the format of the courses has been converted so that the course can be undertaken remotely. For some 3-credit hour laboratory courses and FYP that require work in laboratories, students from the graduating class will be allowed on an exceptional basis to access the laboratories. If you are in this category, please consult the UG coordinator of your major Department or Division.
The number of students entering the laboratories at any one time will be controlled. Students who are allowed to access the laboratories are required to observe the social distancing requirement and other precautionary measures set out by each laboratory. Should there be any further questions concerning the arrangement of laboratory courses, students should contact your Schools/Departments directly.
For students admitted in the 2020/21 academic year, if you have not yet travelled to Hong Kong with your student status, please contact the relevant offices shown below to follow up regarding the collection of your student visa label:
Undergraduate Recruitment & Admissions Office: email@example.com
Fok Ying Tung Graduate School: https://pg.ust.hk/enquiry
Please note that all student visa labels must be activated within three months from the date of issuance. Students are advised to consider their arrival plans thoroughly.
For continuing students, if you already have a valid student visa covering the period of the Spring term, you are not required to re-apply for a student visa. However, if you need to extend your student visa, please contact the Academic Registry: firstname.lastname@example.org.
If non-local students are not in Hong Kong, you are advised not to make any travel plans just because of the optional mixed-mode arrangements. You are encouraged to contact your academic advisor if needed and then make a firm decision well in time for the entire Winter/Spring term, rather than changing plans on the basis of the fluctuating pandemic situation in the middle of the term. About student housing, please click FAQ-Student Housing for more details or check with Student Housing & Residential Life Office.
Tuition fee, as agreed mutually at the time of University admission, is charged on the basis of the academic degree to be awarded, not based on the mode of delivery of classes. The University is mindful of quality of teaching & learning to ensure that the intended learning outcomes are achieved. In light of the unpredictable COVID-19 outbreak in Hong Kong and worldwide, switching to online mode is the best possible delivery of teaching and learning which enables students to continue their studies no matter where they are, while at the same time safeguarding the health and safety of the community. Switching to online mode and mixed mode of teaching demands extra resources and manpower to make it feasible. For example, redesigning course materials tailored for online mode, deploying more TAs, hosting training sessions for users, license fee of interactive online platform and cost of technical set-up are all huge back-end efforts not obvious to students. We have been conducting evaluation and collecting feedback from users of online learning, including faculty and students, so as to improve and maximize online learning experience.
We believe that the mixed-mode of delivery we offer can help students progress in their studies wherever you are. However, for students who decide to withdraw or take leave from study before the start of the term, please follow the guidelines below, as set out by the Academic Registry (ARO):
Program Withdrawal (i.e., complete withdrawal from the University)
If ARO receives a written withdrawal request from the student before the start of Spring term (i.e. before February 1, 2021), no tuition fees are payable, and any tuition paid for Spring term will be refunded.
If the written withdrawal request is received after the start of term, any fees paid will not be refunded.
Leave from Study
A student may apply for Leave from Study before the start of term (i.e. before February 1, 2021 for Spring 2020/21). When a Leave from Study request is received by ARO before the start of term, any tuition already paid for the Spring term will be kept on your account by the University and used as payment towards the fees due upon your return to study. If the Leave request is received after start of the term, the tuition fee paid will be used to off-set the Spring term tuition. No tuition refunds or transfer will be made.
Students are not allowed to enroll in courses with clashed schedule. Mixed-mode or live interactive online classes take place according to the original scheduled class times and students are expected to join the live interactive session, just like going to a physical classroom. Hence, students cannot enroll in two classes with schedule conflict.
Appropriate class size is a key factor to effective teaching and learning, irrespective of whether teaching is conducted online or face to face. It is not only related to the room capacity, but also a lot of factors like manpower for managing and supporting online teaching activities and interaction such as tutorials and discussions, attending student feedback and marking of assignment without compromising quality of teaching. Whether extra quota will be added to a course is at the discretion of Department or the course Instructors. You may approach the course department for enquiry of course quota. During the add/drop period, students may change their course choices and are therefore advised to make timely decision according to the enrollment situation.
During the add-drop period, students may contact the course instructor requesting the meeting ID to join the individual Zoom class via Canvas. During the add-drop period, the meeting ID of individual courses would also be available at https://itscapps.ust.hk/zoom/upcoming.php.
|Fall term 2020/21||https://w5.ab.ust.hk/wcq/cgi-bin/2010/|
|Winter term 2020/21||https://w5.ab.ust.hk/wcq/cgi-bin/2020/|
|Spring term 2020/21||https://w5.ab.ust.hk/wcq/cgi-bin/2030/|
Joining the online classes does not imply being enrolled in the course. Students must register for courses with SIS according to the regular class enrollment procedures established by the Academic Registry. Students who participate in a course for which they are not registered will not be awarded any grade for the course. If you want to join the course as “auditing”, please refer to the related academic regulation as stated below: With the permission of the course instructor, students may register in a course as an auditor and attend the course and participate in course activities. Auditing students will not be awarded a grade or earn credits. Subject to satisfactory completion of requirements set by the instructor, the course will be designated AU on the student’s transcript. Otherwise the course will be removed from the registration record. PG students should note the further information about course auditing from the relevant academic regulation.
Please be assured that these activities are considered of high importance. The University will continually assess situation and resume these activities or make other arrangements once situation improves, including using online platforms.
In light of the latest global situation pertaining to the COVID-19 pandemic, all exchange-in and exchange-out activities have been suspended for the Spring term 2020/21. The University will actively explore possibilities of virtual exchange with overseas institutions; and provide more opportunities for alternative activities or shorter-term visiting opportunity when situations allow.
Should there be any further questions concerning exchange program, students can contact our Office of Global Learning (email@example.com) directly.
One-on-one counseling is available through flexible means and platforms (including online), based on need. Appointments can be made by calling (852) 2358 6696 or sending an e-mail to firstname.lastname@example.org. A variety of resources are provided (see webpage) including Self-Help Library and COVID-19 Student Hardship Relief Fund. A 24/7 Helpline for students continues to be in operation ((852) 8208 2688).
If students need co-curricular support, please get in touch with Co-curricular Programs at email@example.com.