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Event Arrangement
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Events/Activities Arrangements

  • Campus events and activities are expected to resume normal to the extent feasible. General preventive measures as follows will apply, plus any event-specific measures. 
  • Hosts should register visitors who will come for two or fewer days by the Visitor Pre-Registration Form. 
  • Physical attendance should be taken at the event/activity by the organizer in case there is a need for contact tracing. The organizer is also responsible for ensuring that the participants entering a venue have scanned the "LeaveHomeSafe" QR code at or nearest to the venue.
  • The organizer may require temperature checking of participants by a handheld thermometer, or require attendees to self-check their temperature at the remote fever self-check station and, if necessary, capturing the screen with the date and green box as a proof of normal temperature.
  • No food or drink should be served during the event
  • A social distance of 1.5 meters should be maintained where possible
  • All participants are required to wear masks throughout the event
  • Hand hygiene should be maintained at all times
  • The organizer should prepare spare face masks and hand sanitizer.
  • For outdoor group activities, each group must have not more than 4 persons.
  • Multiple groups going on a campus tour should have a route and timetable to avoid over-crowding at any location.
  • Refer to the booking arrangements for the Use of Communal Areas and the Rules on using Concourse Areas and Atrium for organized events/activities (during the pandemic) within the CMO website. The organizer is required to seek approval from CMO with regard to booking communal areas.

  • In additional to the above guidelines, performances/rehearsals in indoor venues across the campus should also adopt the following preventive measures:
    • No more than 85% of the seating capacity should be occupied and consecutive seats in the same row should be limited to 6.
    • There should be a distance of at least 1.5 metres, or some form of partition which could serve as effective buffer, between the performers on the stage and the audience.
    • Performers/persons on the stage should keep a distance of at least 1.5 metres from one another.
    • In performances or rehearsals with wind instruments, a partition must be placed between a wind player and any other adjacent wind players. The partition for wind instrument players should be above the head level of the player. Musicians playing instruments that require intentional expulsion of air should not sit directly opposite one another.
    • Where there is/are performer(s) not wearing mask, a distance of at least 3 metres between the stage edge and audience should be kept, such distance can also be achieved by leaving some rows of seats vacant.
    • Performers who are unable to wear masks during rehearsal or performance are required to conduct a polymerase chain reaction (RT-PCR) nucleic acid test for COVID-19. The sample for such test should be obtained using combined nasal and throat swabs starting within 7 days before their first entry to the venue and every subsequent 14 days thereafter (if applicable to a series of performances). It is the responsibility of the organizer to ensure that such negative test results are received before allowing the performers to enter the venue. For prudence's sake, such testing requirement applies to performers who have completed a COVID-19 vaccination course as well.
    • Performers who are able to wear masks during rehearsal or performance should wear masks.
    • The organizer should provide a designated area and equipped with thermometer for handling sick participant(s). Personal protective equipment (PPE) including surgical mask, gown, gloves, eye protection (goggles / face shield) and cap (optional) should be provided to the organizer and all the persons who will take care of sick participants or clean and disinfect the contaminated area(s).
  • HKUST members, who are participants of interest classes and unable to wear masks (e.g. when practicing blowing instruments), will simply follow the COVID-19 Vaccination / Regular Testing Requirements and use the VTRS. Visitors including instructors who will be on campus for more than two consecutive days, or more than two days per week are also required to follow the same arrangements. For occasional visitors who come two days or less per week to participate in activities in which they are unable to wear masks, an additional preventive measure is in place which requires them to also follow the COVID-19 Vaccination / Regular Testing Requirements and get their CAP via the VTRS with the help of the organizer (e.g. DSTO staff).
  • For mass assembly events/activities (e.g. congregations) which are open to invited external (non-HKUST) participants, the organizer should refer to the Government Guidelines on Prevention of Coronavirus Disease 2019 (COVID-19) for Event Organizer of Mass Assembly and the prevailing requirements in Part P of the Annex of this gazette.

 

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